Privacy Policy

Cancer & Oncology Conference 2027 (CVIC 2027) is committed to transparency and to safeguarding the privacy of researchers, clinicians, sponsors, and delegates. This policy applies to information processed through our website, registration portals, abstract submission forms, and related communications.

We process personal data only where necessary to deliver the scientific program, manage participation, and meet legal obligations. By using our services or registering for the conference, you acknowledge the practices described in this Privacy Policy. If you do not agree, please refrain from submitting personal data through our site.

Depending on how you engage with CVIC 2027, we may collect the categories below. We limit collection to what is adequate for the stated purposes.

We use personal data for purposes including:

• Processing registrations, payments, and exhibitor or sponsor agreements
• Managing abstract submissions, peer review, and acceptance notifications
• Creating delegate lists, name badges, and scientific program materials
• Sending operational messages (confirmations, schedule changes, venue updates)
• Responding to inquiries and providing customer support
• Complying with tax, accounting, and health regulations where applicable
• Analyzing aggregated usage to improve our website and delegate experience

We implement technical and organizational measures appropriate to the sensitivity of the data, including encrypted connections (HTTPS), access controls, staff training, and vendor assessments. Personal data is retained only as long as needed for conference delivery, legal compliance, and dispute resolution, after which it is deleted or anonymized in line with our retention schedule.

Our website may use cookies and similar technologies to remember preferences, measure traffic, and understand how visitors navigate the site. Analytics cookies help us improve content and layout; you can control cookies through your browser settings, though some features may not function fully if cookies are disabled.

We may rely on trusted providers for payment processing, email delivery, abstract management, video hosting, maps, and analytics. These processors receive only the data required to perform their services and are contractually bound to protect information consistent with this policy and applicable law. Where data is transferred outside your country, we apply appropriate safeguards such as standard contractual clauses where required.

Subject to applicable data protection laws (such as the GDPR), you may have the right to access, rectify, or erase your personal data; restrict or object to certain processing; request data portability; or withdraw consent where processing is consent-based. To exercise these rights, contact us using the details below. You may also lodge a complaint with your local supervisory authority.

For privacy-related questions, data subject requests, or concerns about this policy, please contact the conference Secretariat: